LAST UPDATED IN April 2026

This privacy notice explains how the Council of Europe and Kreativdistrikt S.r.l. (collectively referred to as “we”) process your data when you participate in the Democracy Hackathon organised by the Council of Europe as part of the New Democratic Pact for Europe. Please see the Hackathon Terms and Conditions.

1. Who is responsible for data processing?

• The Data Controller: The Council of Europe has decision-making power concerning data processing. Processing is governed by the Council of Europe’s Regulations on the Protection of Personal Data adopted on 15 June 2022.
• The Data Processor: Kreativdistrikt S.r.l. (“KDKT”) manages the online hackathon platform and processes data on behalf of the Council of Europe.

2. What data do we process and for what purpose?

We process personal data received through your registration and participation for the following purposes:

• a) Participant Administration & Selection: We collect your name, email, phone number, and a description of your previous experience/academic background to manage the competitive selection of the 80 participants.
• b) Mentors and Judges: For professionals in these roles, we process professional positions, photographs for transparency on the website, and declarations of interest to ensure impartiality.
• c) Travel and Accommodation Assistance: We process details of identity documents (Passport/ID) to issue flight or train tickets.
• d) Multimedia and Visibility: We record team presentations (Dragon’s Den) and take photographs and video recordings to capture the atmosphere of the event for promotional purposes on the internet, social networks and other forms of public communication of the Council of Europe.
• e) Follow-up Communication: We may use your email to provide information about future activities related to the New Democratic Pact unless you withdraw consent.

3. Who has access to your data?

• Internal Staff: Only persons within the Council of Europe and KDKT who are responsible for the event.
• Third-Party Providers: Only the minimum necessary data (name/ID) is shared with airlines and hotels to fulfil travel obligations.
• The Public: Names and positions of judges/mentors will be published worldwide on the Hackathon website for transparency.

4. How do we store your data?

• Location: Data is stored electronically on encrypted servers located within the European Union.
• Security: We implement appropriate measures to prevent accidental loss, unauthorised access, or disclosure.

5. How long will your data be stored?

• Active Period: Personal information is stored for the duration of the preparation, conduct, and follow-up of the Hackathon (estimated completion: December 2026).
• Deletion: Once follow-up is complete, we delete sensitive data and only retain contact details for future engagement unless you request otherwise.

6. What are your data protection rights?

You have the right to request access to your information, the correction of inaccuracies, or deletion when there is no valid reason to keep such information, or withdraw consent at any time.

7. Contacts

For any queries regarding your data protection rights, please contact:

• Event Coordination: info@kreativdistrikt.com
• Council of Europe DPO: dpo@coe.int
• Data Protection Commissioner: datacommissioner@coe.int